Privacy Policy
Sam Mgmt, Inc. and its affiliated DBAs
Originally published Nov 15, 2024 · Last updated May 5, 2026
This Privacy Policy explains what information Sam collects, how we use it, who we share it with, and what rights you have. It applies to everyone who interacts with Sam in any capacity including candidates, clients, referral sources, and website visitors. By using Sam's platform or services in any way, you agree to the practices described here.
1. Who This Policy Applies To
This policy applies to all individuals whose information Sam collects or processes, including the following.
- Candidates participating in any interview, evaluation, or matching process
- Client organizations and their representatives
- Website visitors and anyone who contacts Sam directly
- Individuals referred to Sam through any channel including job boards, recruiters, or partners
2. What We Collect
Depending on how you interact with Sam, we may collect the following.
From candidates
- Name, email address, phone number, and location
- Resume, CV, and all extracted professional content
- Interview and evaluation content including transcripts, recordings, and notetaker summaries from any format of interview or screening
- AI-generated assessments, match scores, and behavioral insights derived from your data
- Work preferences, availability, and professional history
From clients and website visitors
- Name, email address, and company name
- Job search requirements and hiring preferences
- Communication history with Sam
Automatically collected
- Basic usage and session data when you visit Sam's website or platform
- Essential cookies required for site functionality
- Metadata generated through your engagement with Sam's tools and services
3. How We Collect It
- Directly from you through intake forms, resume uploads, and interview participation
- Through third-party tools Sam uses to operate its platform, including AI interview tools, notetaking and transcription services, applicant tracking systems, and communication platforms
- From job boards, referral partners, or other external sources that connect individuals to Sam
- Through AI processing of content you submit, which may generate new data and insights about you
4. How We Use It
- To match candidates with client job searches and facilitate hiring
- To generate internal candidate profiles, match reports, and AI-powered assessments
- To present candidate profiles to client organizations
- To train and improve Sam's AI models and matching algorithms
- To conduct workforce research, labor market analysis, and platform analytics
- To license or otherwise make available data to third-party partners for research, AI development, and commercial purposes
- To communicate with you about opportunities and platform activity
- To comply with legal obligations
5. Who We Share It With
- Client organizations reviewing candidates for open roles
- Third-party technology partners and service providers who help Sam operate its platform
- Research organizations, AI developers, workforce analytics platforms, and other commercial partners under data licensing arrangements
- Affiliated entities and DBAs operating under Sam Mgmt, Inc.
- Successor entities in the event of a merger, acquisition, or sale of Sam's business or assets
- Law enforcement or government authorities when required by law
6. Data Retention
We retain your personal data for as long as your profile is active and in some cases beyond that. Data used for AI training, research, or analytics may be retained in anonymized or aggregated form indefinitely. You can request deletion of your personally identifiable information at any time by contacting us. Anonymized data derived from your profile may be retained even after your PII is removed.
7. Your Rights
- Access: request a copy of the data we hold about you
- Correction: request updates to inaccurate or incomplete information
- Deletion: request removal of your personally identifiable information from active systems
- Withdrawal: withdraw consent to future processing at any time. This does not affect anything already done with your data
- Portability: request your data in a portable format where applicable
8. Third-Party Tools
Sam uses third-party tools to operate its platform and deliver its services. These may include database and cloud infrastructure providers, AI and machine learning platforms, interview and transcription tools, notetaking services, applicant tracking systems, communication tools, and job boards. By engaging with Sam you consent to your data being processed by these tools on Sam's behalf. Sam is not responsible for the independent privacy practices of third-party platforms.
9. Data Security
Sam takes reasonable technical and organizational steps to protect your data including secure infrastructure, access controls, and encryption where appropriate. No system is completely secure and Sam cannot guarantee absolute protection of your information.
10. Age Restrictions
Sam's services are intended for individuals 18 years of age and older. We do not knowingly collect data from anyone under 18. If you are under 18 please do not submit any personal information through our platform or website.
11. Changes to This Policy
We may update this Privacy Policy from time to time. The last updated date at the top of this page will reflect any changes. Continued use of Sam's platform or services after an update constitutes acceptance of the revised policy.
12. Contact
For questions, data requests, or concerns about this Privacy Policy, contact us at start@launchsam.com